This field along with the Account field identifies a unique record in the General Ledger Balances file. There is one record for each general ledger account for each year a period has been closed. Enter the year as a parameter to find the balances for a general ledger account. For example, to look up the balances for a general ledger account for the year 1983, type 1983 in this field.
Enter a general ledger account number here. For example, to look up the period balances for account number 100.300, type 100.300.
This field is a display only field. The description of the account entered in the Account field is displayed when the cursor is moved out of the Account field. This is the description that was entered for the account in the general ledger account file through the Enter General Ledger Accounts screen.
This field is a display only field. It displays yes if the account in the Account field is a debit account, otherwise it displays no.
Debit Amount for Period
The amounts in each of these fields are totals of the debit transactions for each period. These totals only reflect the debit transactions for each period. The credit totals can be derived from the previous period ending balance, the debit total and the current ending balance (credit total = ending balance - previous ending balance - debit total). These amounts are accumulated while running the trial close process. The balances read from left to right starting in the upper left corner as period 1 and the lower right corner being period 12.
Ending Balances for Period
The trial close process collects all the transactions for the current period and adds them to the ending balance of the previous period to come up with the ending balance for the current period.
For a debit account, all debit transactions are added to the previous period's ending balance; and all credit transactions are subtracted from the previous period's ending balance.
For a credit account, all credit transactions are added to the previous period's ending balance; and all debit transactions are subtracted from the previous period's ending balance.
Balances are displayed for twelve periods and read from left to right starting in the upper left hand corner as period 1 and the lower right hand corner being period 12.