Closing Registers
When this menu choice is selected, a closing registers sub-menu is displayed.
This menu allows you to select the journal for which you want to run a closing register report. Once you have selected a journal a parameter screen is displayed to select the period and year of the report.
The closing register report summarizes the activity of each journal for a selected accounting year and period. Information for each entry includes the following: the unique code identifying the entry; the number of units; the debit or credit amount; the subsidiary ledger and key; and the General Ledger account number.
Journal Registers
When this report is selected, a journal registers sub-menu is displayed.
From this menu select the journal for which you wish to run the report. The following parameter screen is displayed to select the time period of the report.
This report is just like the Closing Registers report except that it prints the journal activity by transactions rather than by general ledger account.
GL Posting Transactions
This report is a listing of transactions posted to the General Ledger. The debit or credit amounts posted to each General Ledger account for every year, period, and journal are listed. (Only transactions from periods where the trial close has been run appear on this report).
Trial Balance
Before this report is run, values must be entered on the following parameter screen to specify the year and period of the report.
This report lists the General Ledger account balances for a particular accounting year and period. The General Ledger accounts are listed by descriptive title. This report is meaningful only if it is run after the the trial close process is run.
Trial Balance with YTD Figures
This report is the same as the Trial Balance report except that year to date amounts for each account are also displayed. The following parameter screen is displayed to select the year and period for the report.
Income and Balance Sheet
This report is a combined Income and Balance Sheet. It is formatted according to the formatting commands that were entered on the Balance Sheet Format screen. The following parameter screen is displayed before the report is run.
The values entered select the year and period of the report. The value entered in the Report Style field must have been previously entered into the system through the Financial Report Styles screen. It determines the title that is displayed on the report and whether or not account numbers are printed. You must also enter the general ledger retained earnings account.
Income with Budget Figures
This report displays the budget and year to date budget amounts as well as, the period balance and year to date balance for each of the income statement accounts. It also compares each balance with its corresponding budget amount (variance). The variance percentage is calculated by multiplying the balance by 100, and then dividing it by its budget amount. The following parameter screen is displayed to select the year and period for the report.
The value entered in the Report Style field must have been previously entered into the system through the Financial Report Styles screen. It determines the title of the report and whether or not account numbers are printed.
Departmental Income Statement
This report is like the the income statement portion of the Income Statement and Balance Sheet report except that it is for a particular department. The information entered on the following parameter screen determines the year, period, and department for the report.
The Report Style value determines whether or not account numbers are printed on the report. This value must have been previously entered into the system through the Financial Report Styles screen.
General Ledger
This report summarizes by journal the activity for each general ledger account for the given period. Also listed on the report is: the general ledger account number and its descriptive name, the balance forward amount, and the ending balance amount.
The information entered on the following parameter screen selects the year and period for the report.
This report should be run after the trial close process is run. If any transactions are entered for the given period after the trial close process is run and before this report is run, the message
Audit Error, Account Total should be $[amount]
The amount is the ending balance of the account as of the trial close.
General Ledger With Detail
This report is very much like the General Ledger report except that it lists the all the journal transactions made to each general ledger account for the given period. Like the General Ledger report, this report should be run after the trial close process is run. If any transactions are entered for the given period after the trial close process is run and beforethis report is run, the message
Audit Error, Account Total should be $[amount]
The amount is the ending balance of the account as of the trial close.
The information entered on the following parameter screen selects the year and period for the report.