19.2.3 Trial Close Accounting Period

The Closing menu has been changed so the command to run the trial close process is incorrect. See your system administrator.

bopen####:

glbal0110: cannot open master file for

The following table lists the files opened by this process.

Table 19 - 5

File Ledger Code Name

glacct gl general ledger accounts

glbal gb general ledger balances

The bopen message describes why the file cannot be opened. Refer to the bopen message in the General Error Messages section.

glbal0120:

glbal0120: cannot set master field list for

Refer to Table 19 - 5 for the data file associated with ledger. The system message immediately preceding this message describes why the field list cannot be set.

glbal0130:

glbal0130: cannot lock master file for

Refer to Table 19 - 5 for the data file associated with ledger. The system message immediately preceding this message describes why the file cannot be locked. The file has probably already been locked by someone else.

Valid accounting periods are 1 through 12.

glbal0400:

The process was unable to insert a new record into the general ledger balances file glbal for the reason specified by system error message.

glbal0410:

The process was unable to update a record in the general ledger balances file, glbal, for the reason specified by

glbal10500: not enough fields in line

See your system administrator.

glbal0600:

glbal0600: cannot find account

The process was unable to find a record for account in the general ledger account master file, glacct, for the reason specified by system error message.

glbal0610:

glbal0610: cannot find balance record for glacct

The process was unable to find a history record for account in the general ledger history file, glbal, for the reason specified by system error message.

glbal0620:

The process was unable to update the general ledger history file, glbal, for the reason specified by system error message.

bopen####:

history0110: cannot open master file for

The following table lists the files opened by this process.

Table 19 - 6

File Ledger Code Name

inbal ib inventory product balances

product in inventory

The bopen message describes why the file cannot be opened. Refer to the bopen message in the General Error Messages section.

history0120:

history0120: cannot set master field list for

Refer to Table 19 - 6 for the data file associated with ledger. The system message immediately preceding this message describes why the field list cannot be set.

history0130:

history0130: cannot lock master file for

Refer to Table 19 - 6 for the data file associated with ledger. The system message immediately preceding this message describes why the file cannot be locked. The file has probably already been locked by someone else.

history0300: invalid accounting period

Valid accounting periods are in the range of 1 through 12.

history0400:

A record could not be inserted into the inventory history file, inbal, for the reason specified by system error message.

history0410:

A inventory history file record in inbal could not be updated for the reason specified by system error message.

history0600:

history0600: cannot find account

The program is in the process of updating the inventory history balances. It cannot find account in the master file for the reason specified by system error message.

history0610:

The program is unable to insert a new inventory history record into the history file for the reason specified by system error message.

history0620:

The program is unable to update the inventory history file, inbal for the reason specified by system error message.

bopen####:

posttrx0110: cannot open [header | detail] file for

The process is unable to open one of the journal files for the reason described by error message. Refer to bopen in the General Error Messages section. Table 19 - 15 in the Accounting Files section lists the journals that may be opened by this process.

posttrx0120:

posttrx0120: cannot set [header | detail] file field list for

The field list for one of the journal files cannot be set for the reason specified by system error message. Refer to Table 19 - 15 in the Accounting Files section for the list of journals that may be opened by this process.

posttrx0130:

posttrx0130: cannot lock [header | detail] file for

The system error message gives the reason why the system cannot lock one of the journal files. Refer to Table 19 - 15 in the Accounting Files section for the list of journals that may be opened by this process.

posttrx0400: System error. journal

posttrx0400: posttrx

The journal journal is out of balance. See your System Administrator.

posttrx0500: unknown option

See your System Administrator.

dtpy####:

The dtpy message describes why the process cannot calculate the starting and ending dates of the period entered at the beginning of the process. Refer to the dtpy error message in the General Error Messages section.

Either the year or the period was not specified at the beginning of the process.

lgr####:

posttrx0530: No such journal

The code journal code is not in the ledger file. Enter it through the menu choice Accounting System Journals on the System Set Up Menu. Refer to Table 19 - 15 in the Accounting Files for the list of journals that may be processed.

post####:

posttrx0600: System error. Could not post record in

This error occurred while the process was trial posting a journal header record. Refer to the post error in the General Error Messages section for more information on the posting problem. Table 19 - 15 in the Accounting Files section displays a list of journals.

post####:

posttrx0610: System error. Could not post record in

This error occurred while the process was trial posting a journal detail record. Refer to the post error in the General Error Messages section for more information on the posting problem.

posttrx0620: System error. transaction in journal is out of balance by

The process has just run a trial post on transaction in the journal journal and has found that it is out of balance by amount. This means that the amount in the header portion of transaction is not equal to the sum of the transaction detail records.

post####:

posttrx0700: System error. Could not post transaction in

This error occurred while the process was trying to post the detail portion of transaction in the journal file. The header portion of transaction has not been posted yet. The post message describes the problem it encountered. Refer to this message in the General Error Messages section. The process will wait for 10 seconds and then try again to post the transaction. It will continue this procedure until it has either successfully posted the transaction or the process is interrupted.

post####:

posttrx0710: System error. Could not post record in

This error occurred while the process was trying to post the header portion of transaction in the journal file. The detail portion of transaction has been posted. The post message describes the problem it encountered. Refer to this message in the General Error Messages section. The process will wait for 10 seconds and then try again to post the transaction. It will continue this procedure until it has either successfully posted the transaction or the process is interrupted.

invalid accounting period

Valid accounting periods are periods 1 through 12.

bopen####:

pulgltrx0100: cannot open [header | detail] file for

The system cannot open the file for the reason specified by the bopen error. Refer to Table 19 - 15 in the Accounting Files section for the list of journals that may be opened by this process. Refer to the General Error Messages section for further information on the bopen message.

pulgltrx0110:

pulgltrx0110: cannot set [header | detail] file field list for

The field list cannot be set for the file for the reason specified by system error. Refer to Table 19 - 15 in the Accounting Files section for the list of journals that may be opened by this process.

pulgltrx0120:

pulgltrx0120: cannot lock [header | detail] file for

The file, is being used by another user. Wait a little while and then try again. If this message is displayed again, see your system administrator.

pulgltrx0200:

pulgltrx0200: year year

The process was unable to find the current year year in the closing dates file, closedat for the reason specified by system error message. If a record for year is missing, enter it into the closing dates file through the system set up menu.

pulgltrx0210:

pulgltrx0210: year year

The system could not find a record for the previous year year in the closing dates file for the reason specified by system error message. If a record for year is missing, enter it into the closing dates file through the system set up menu.

pulgltrx0300:

pulgltrx0300: unable to find account

The system is unable to access the general ledger account account for the reason described by system error message. At this point in the trial close process the system is collecting all the transactions for the period for each company.

bopen####:

pulintrx0100: cannot open [header | detail] file for

The system cannot open the file for the reason specified by the bopen error. Refer to table 19 - 14 in the Accounting Files section for the file associated with journal name. Refer to the General Error Messages section for further information on the bopen message.

pulintrx0110:

pulintrx0110: cannot set [header | detail] file field list for

The field list cannot be set for the file for the reason specified by system error. Refer to Table 19 - 15 in the Accounting Files section to find the file journal name.

pulintrx0120:

pulintrx0120: cannot lock [header | detail] file for

The file is being used by another user. Wait a little while and then try again. If this message is displayed again, see your system administrator. Refer to Table 19 - 15 in the Accounting Files section to find the file journal name.

pulintrx0200: invalid option

See your system administrator.

pulintrx0210: period

Valid accounting periods are periods 1 through 12.

dtpy####:

pulintrx0220: unable to establish dates for year year period

The system is unable to calculate the first day and last day for period year for the reason specified by the dtpy message. Refer to the General Errors section for more information on the dtpy error.

pulintrx0300: Accounting period period in year

The trial close process cannot be run on a closed period. You must re-open the period before you can run a trial close.

If this message is displayed while the final close process is being run, it means that either the trial close process was not run prior to running the final close process or, one or more transactions have been entered since the trial close process was run. In either case, go back to the menu and run the trial close process and print the appropriate reports. When you are satisfied with the trial balances, re-run the final close process.

pulintrx0310: Accounting period period in year

The system has found closing entries in the general journal file for period in year. You must re-open the period before you can run a trial close.

bopen####:

putgltrx0100: cannot open [master | header | detail] file for

The system cannot open the file for the reason specified by the bopen error. Refer to the General Error Messages section for further information on the bopen message. The following table lists the files opened by pulgltrx.

Table 19 - 7

File Ledger Code Name

gltrxd gt General Ledger Transactions detail

gltrxm gt General Ledger Transactions header

glacct gl General Ledger master

pulintrx0110:

pulintrx0110: cannot set [master | header | detail] file field list for

The field list cannot be set for the file for the reason specified by system error. Refer to Table 19 - 7 above for the files opened by putgltrx.

putgltrx0200:

putgltrx0200: unable to insert record into detail file for

The system failed to insert a record into the general ledger transaction detail file, gltrxd, for the reason given by

putgltrx0300:

putgltrx0300: unable to insert record into header file for

The system failed to insert a record into the general ledger transaction header file, gltrxm, for the reason given by system error message.

putgltrx0310:

putgltrx0310: cannot find account

The system was unable to find the general ledger account account in the general ledger file for the consolidated set of books for the reason specified by the system error message. The general ledger account account is either a general ledger account in one of the subsidiary companies or, it was entered as the consolidated account for one of the general ledger accounts in a subsidiary company.

recost0100: source line line number

See your system administrator.

recost0200: string string

See your system administrator.

recost0300: no history for product product in year

This is a warning message only, it does not stop the process. It means that there is no record for the product in the inventory history file. Inventory history records are created when the trial close process is run. The first time the trial balance process is run on a set of books this message is displayed for every product. When a new product is added this message appears for the new product the next time the trial close is run.

If the message appears for an old product that should have a history record, check the permissions and integrity of the inventory history file inbal.

post####:

recost0400: source line line# cannot unpost invoice invoice

Before the trial close process collects all the transactions for the period, it recalculates the cost of goods sold for every invoice in the period. The process must unpost an invoice before it can update its cost. The post error describes why the process could not unpost invoice invoice. Refer the General Error Messages section for more information on the post error. This is a warning message only, it does not stop the process. After you have determined the cause of this error and fixed it, run the trial close process again.

post####:

recost0410: source line line# cannot post invoice invoice

Before the trial close process collects all the transactions for the period, it recalculates the cost of goods sold for every invoice for the period. After an invoice has been updated it must be posted. The post error describes why the process could not post invoice invoice. Refer the General Error Messages section for more information on the post error. This is a warning message only, it does not stop the process. After you have determined the cause of this error and fixed it, run the trial close process again.

recost0420: source line line# cannot find detail for product

The process is unable to find any invoice detail records for product product. This is a warning message only, it does not stop the process.

recost0500: source line line#, cannot find product

The process was unable to find product in the inventory product master file,

recost0510:

The system cannot lock the product file for the reason specified by the system error message.

recost0520: source line line#, cannot find product

The system is unable to re-read the product record for product. This is a warning message only it does not stop the process. After you have determined the cause of this error and fixed it, run the trial close process again.

bopen####:

recost600: cannot open [master | detail] file for

The system cannot open the file for the reason specified by the bopen error. The table below lists the files this process must open.

Table 19 - 8

File Ledger Code Name

invoiced sj sales journal detail file

inbal ib inventory product history master file

product in inventory product master file

Refer to the General Error Messages section for further information on the bopen message.

recost0610:

recost0610: cannot set [master | detail] file field list for

The field list cannot be set for the file for the reason specified by system error. Refer to Table 19 - 8 above for the list of files used in this process.

recost0620:

recost0620: cannot lock [master | detail] file for

The file is being used by another user. Wait a little while and then try again. If this message is displayed again, see your system administrator. Refer to Table 19 - 8 for the list of files locked by this process.

dtpy####:

recost0700: unable to establish dates for year year, period

The process cannot find the starting and ending days for period period in year year for the reason specified by the dtpy error message. Refer to the General Errors Section for more information on the dtpy error message.

The process has been interrupted before it could finish updating all the invoices. Re-run the trial close process.

bopen####:

trial0100: cannot open [header | detail] file for

The system cannot open the file for the reason specified by the bopen error. The table below lists the files this process must open.

Table 19 - 9

File Ledger Code Name

genjrnlm gj general journal header file

genjrnld gj general journal detail file

glbal gb general ledger balances file

inbal ib inventory product balances file

companys cm company names file

Refer to the General Error Messages section for further information on the bopen message.

trial0110:

trial0110: cannot set [header | detail] file field list for

The field list cannot be set for the file for the reason specified by system error. Refer to Table 19 - 9 above for the list of files used in this process.

trial0120:

trial0120: cannot lock [header | detail] file for

The file is being used by another user. Wait a little while and then try again. If this message is displayed again, see your system administrator. Refer to Table 19 - 9 for the list of files locked by this process.

trial0200: option

The Closing menu has been changed so the command to run the trial close process is incorrect. See your system administrator.

trial0210: period

Valid accounting periods are periods 1 through 12.

trial0300: accounting period period in year

There are closing entries in the general journal file for period period in year year. The trial close process cannot be run on a closed period. If you wish to run a trial close on period in year you must first run the reopen period process.

trial0410:

trial0410: cannot update account

The trial close process is clearing the balances for the current period in the glbal file before calculating new balances. It is unable to update the record for account for the reason given by system error message.

trial0510:

trial0510: cannot update product

The trial close process is clearing the balances for the current period in the inbal file before calculating new balances. It is unable to update the record for product for the reason given by system error message.

If the environment variable TMPDIR is not set, the process tries to create a temporary working file in the directory /tmp. It is unable to do this. Check permissions for the /tmp directory or the directory specified by TMPDIR.

If the environment variable TMPDIR is not set, the process tries to create a temporary working file in the directory /tmp. It is unable to do this. Check permissions for the /tmp directory or the directory specified by TMPDIR.

trial0700:

trial0700: cannot open data base

The process is unable to open the data base database for the reason specified by system error message.

If the environment variable TMPDIR is not set, the process tries to create a temporary working file in the directory /tmp. It is unable to do this. Check permissions for the /tmp directory or the directory specified by TMPDIR.