Manual Checks: The data entry of manual checks.
Data Entry
Cash Disbursements
Cash Disbursement List
Manual Checks
Payables Checks
Cash Disbursements ........ (Print)
Payables Checks by Vendor
Issued checks by payee
Check Register
Print Checks
Bank Statement Reconciliation
Mark Cancelled Checks ....... (Process)
Void Manual or Computer Checks
Make Cash Disbursement List
Reports
Cash Disbursements
Cash Disbursements
Payables Checks by Vendor
Issued checks by payee
Check Register
Print Checks
Bank Statement Reconciliation
The Cash Disbursements System is used for paying vouchers entered using the Accounts Payable System, and for entering manual checks. The Cash Disbursements System includes:
A voucher selection routine that totals vouchers to be paid, applies any outstanding vendor credits, and writes a pre-check file.
The pre-check file may be edited to remove or modify payments to be made. Vouchers may be partially paid if desired, and the checking account to be used for writing the check can be modified.
When checks are printed, they are also recorded in a checks file.
There is a data entry screen for entering manual checks, (prepaids), and it is quite similar to the Accounts Payable Vouchers data entry screen. There are an unlimited number of distribution expense items for manual checks.
Checks, either manual or computer generated, may be voided. When a computer check is voided, the vouchers paid by the check become due and payable again. When a manual check is voided, the manual distributions are reversed out.
Cancelled checks returned by the bank are recorded in the check file. This facilitates the Bank Statement Reconciliation Report.
The reports in the Cash Disbursements System include the pre-check listing, various check register reports (all with multiple checking accounts), and the Bank Statement Reconciliation Report.
Also covered in the Cash Disbursement Section are instructions on the following Cash Disbursement utilities, all accessed from the Data Entry, Cash Disbursements menu:
Manual Checks: The data entry of manual checks.
Payables Checks: This data entry screen is used to examine checks which have been issued.
Mark Cancelled Checks: How to mark checks as cancelled in preparation for bank statement reconciliation process.
Void Manual or Computer Checks: How to void checks and how it effects the Accounts Payable System.
Bank Statement Reconciliation: The printing of the bank statement reconciliation report.