You may fill in the fields with the required data or you may TAB to the beginning of the next field for data entry. Please note: If the data in any field completely fills the field the cursor moves to the first position of the next field automatically.
When the desired fields are filled, press the STORE <F5> button. You can now add another record, or you can press the EXIT <F8> button to return to the system menu.
Data entry is required for the Vendor and Controlling Account fields. However, it is suggested that you fill in all the fields so that an informative record system is included in your file system.
A general ledger account must be entered into the Controlling Account field. If you cannot remember which general ledger account to enter here, use the validation screen to access the general ledger file. Follow the steps below to enter a general ledger account using the validation screen.
1. With the cursor in the Controlling Account field press the VALID button or press the GOLD <F1> key and then the letter V. The Query Valid General Ledger Accounts screen is displayed as shown below.
2. Press the QUERY <F2> button and then press the FIND NEXT <F3> button until the general ledger account you are looking for is displayed.
3. Press the GOLD <F1> key and the E key to redisplay the Vendor screen with the general ledger account entered into the Controlling Account field.
You can change your mind while you are in the ADD mode and cancel the addition you are making by pressing the CANCEL button or by pressing the GOLD <F1> key then press the X key. All the fields are cleared, and you are no longer in the ADD mode. From here you can either re-enter the ADD mode, QUERY and FIND another vendor, or EXIT to the system menu. Remember, when you press the CANCEL button (GOLD <F1> and X), the data on the screen is not stored in the file. Once the STORE <F5> button is pressed, the data on the screen is stored in the vendor file and can only be removed by first FINDing the vendor and then deleting it. Refer the section in this chapter for instructions on deleting a vendor.