| Yours Truly Furniture | 07/31/83 15:09:11 Page 1 |
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| C a s h D i s b u r s e m e n t s |
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| Bank | Vendor | Vendor Name Voucher | Reference and Date | Tota Amount l |
| 105 | ABC | The ABC Company | ||
| Voucher#101 | Invoice #123 06/30/83 | 52.35 |
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| Voucher#102 | Invoice #167 07/21/83 | 19.45 |
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71.80 |
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| 105 | XYZ | The XYZ Company Inc. | ||
| Voucher#345 | Invoice #789 07/23/83 | 123.49 |
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| 123.49 |
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| Total for bank 105 | 195.29 |
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| Total for all banks | 195.29 |
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Updating Amounts
To make changes to any of the above voucher payments you begin by querying the vendor using the Edit Cash Disbursements screen. This example demonstrates how to change the payment amount. Voucher#101 has a payment amount of $52.35. We only want to pay $20.00 of this amount. So we must decrease the total payment amount and the voucher amount by $32.35.
The pre-check record is displayed by querying the bank and vendor codes shown on the Cash Disbursements report. To find the record for Voucher#101 press the QUERY <F2> button. Enter 105 in the Bank field, and enter ABC in the Vendor field. Press the FIND FIRST <F3> button and the screen appears as shown below:
Put the screen in the UPDATE mode by pressing the UPDATE <F4> button. Move the cursor to the Cash Disbursements Total field and enter 39.45 (decreasing the field by 32.35). Store the change by pressing the STORE <F5> button.
Once stored, the lower half of the screen appears. Payment for the correct voucher can be displayed by querying the pj journal and account
Voucher#101.
Put the screen in UPDATE mode and enter 20.00 in the Amount field. STORE the change by pressing the STORE <F5> button.
Deleting Vouchers from Payment
To delete or remove any vouchers from payment proceedings, you begin by displaying the vendor on the Edit Cash Disbursements screen. The correct pre-check record can be displayed by querying the bank and vendor codes given in the Cash Disbursement listing.
This example demonstrates the removal of voucher Voucher#101 from the payment proceedings. Press the QUERY <F4> button to query the pre-check record. Type 105 in the Bank field and type ABC in the Vendor field. Press the FIND FIRST <F3> button and the pre-check record is displayed.
Put the screen in the UPDATE mode by pressing the UPDATE <F4> button. Deleting Voucher#101 reduces the disbursement amount from 39.45 to 19.45. Enter 19.45 in the Cash Disbursements Total field, and store the change by pressing the STORE <F5> button. The screen now looks like this:
Once stored, the lower half of the screen appears. The voucher payment you want to remove can be displayed by querying the pj journal and account Voucher#101 (the voucher number of our example).
With the correct voucher line displayed, press the DELETE button (GOLD <F1> key and the D key). The voucher is removed from this payment proceeding. This process does not delete the voucher from the file system, it only removes the voucher from this payment proceeding.