The system supports multiple bank accounts. General ledger account number is used to represent each bank account. Enter the General Ledger account for the appropriate bank account for each check written.
Each check is assigned a number for easy audit trails. A check register can be printed in check number order.
The date of the check is kept within each record for easy audit trails. This date also controls the posting period of the check.
The vendor must be entered in the Vendor data entry form before entries can be made to a check file. This field has a validation screen associated with it that can be used to access the vendor master file.
Enter the full amount of the check.
The C/Books Cash Disbursements System also has the capabilities for reconciling your bank accounts. As checks are automatically printed or manually written, they are stored in a check file. When you receive your bank statement, select Data Entry, Cash Disbursements, Mark Cancelled Checks ...... (Process) and flag each cancelled check. The date the check is cancelled (as shown on the bank statement) is displayed in this field. If you have mistakenly marked a check as cancelled then this field can be updated.
For audit and reconciliation purposes, you keep track of all voided checks by accessing Data Entry, Cash Disbursements, Void Manual or Computer Checks. This field displays the date the check was voided. If this field is blank, the check has not been voided.
The original amount of the voided check, if applicable, is displayed here. Checks not voided display a zero here.
The general ledger distribution for manual checks is entered here. You have the option of entering any ledger defined for your system.
When entering manual checks, the account must be compatible with the ledger used in the previous field. For example, if you enter the accounts payable ledger code, ap, you must enter a vendor account.
Enter the dollar amount for each line item.