Enter the check number of the check you wish to void. This number should be the internal computer check number, not the number preprinted on the check by your check supplier.
Once you have entered the check number the system displays the bank account of the check, who the check is paying, the amount of the check, and the date of the check. This allows you to verify that this is the check you really want to void. If you do not want to void this check after all, you may enter another check number or, return to the system menu by pressing the CANCEL button or by pressing the <F1><x> keys and then the RETURN key.
Next, enter the date on which the check should be marked void. The process enters this into the Voided field in the check record.
If the check you are voiding is in an open period, the check date is the date the voucher or vouchers are put back into unpaid status. For manual checks the void reverses the expense distribution during the closing for the period of the check date.
On the other hand, if the check you are voiding is in a closed period, the date entered as the voided date is the date the voucher or vouchers are put back into unpaid status. For manual checks the void reverses the expense distribution during the closing for the period of the void date.
When you are satisfied with what you have entered, press the STORE button <F5> and, the process proceeds to the void the check.
The screen below shows the entries made to void check number
105-0541.
When the check has been voided, the fields on the parameter screen are cleared and you may enter another check number. When you have finished voiding checks stop the process by pressing the CANCEL button or by pressing the <F1><x> keys and then press the RETURN key to return to the system menu.