35.2 Report Descriptions

This report lists cash disbursements by bank account and vendor. The voucher identifying code along with the vendor reference and date are displayed with each disbursement amount. Choose Reports, Cash Disbursements, Cash Disbursements to run this report.

After this report is selected the information entered on the following parameter screen selects the checks that appear on the report. Choose Reports, Cash Disbursements, Payables Checks by Vendor to run this report.

Check Date is the date the check was printed. Vendor is the vendor number or code. Check Number is the internal computer check number, not the number preprinted on the check. If you do not want to select one of the above parameters, just leave the field blank. For example, if you wanted a report listing all the checks that were printed in July 1983, you would enter 07/01/83 and 07/31/83 in the check number fields and leave the other fields blank.

The report lists the checks in check number order. It shows the vendor code, vendor name, check number, date, and amount for each check. The total amount for each vendor is also displayed. This report does not display payroll checks.

The next two reports display check information for both payables and payroll checks. Before the reports are run, the following parameter screen is displayed. The information entered on this screen selects the checks to be shown on the report.

Check Date is the date printed on the check. The check date was entered when the Print Checks routine was run. Payee refers to the vendor or employee code. Check Number is the internal computer check number, not the preprinted check number.

This report lists check number, date, payee, and amount for each check. The total amount paid to each payee is also listed. Choose Reports, Cash Disbursements, Issued checks by payee to run this report.

This report lists check number, date, payee, and amount in check number order. Checks that are still outstanding are marked with an asterisk (*). Checks that have been voided are marked as void. Choose Reports, Cash Disbursements, Check Register to run this report.

Choose Reports, Cash Disbursements, Print Checks to run this report.

Before the checks are printed the following parameter screen is displayed.

Refer to Chapter 28, Printing Checks in this manual for details on how these questions should be answered.

The information printed on each check includes the following: your company's name and address; the vendor's name and address; and the remittance amount. A check stub is also printed with each check. The voucher code along with the reference and date are printed with the amount on the check stub.

Before you run this report, be sure that all the checks returned have been entered as cancelled. After this report is selected the following parameter screen is displayed. Choose Reports, Cash Disbursements, Bank Statement Reconciliation to run this report.

Enter the number or code of the bank whose statement you are reconciling. Type the date of the bank statement. Refer to Chapter 33, Bank Statement Reconciliation in this manual for more details on running this report.

The report displays the current computer bank balance at the top of the report. It then lists by check number all the checks that have not yet cleared the bank. At the bottom of the list of checks it shows the deposits that have not been cleared. Each check is identified by date and vendor as well as by check number. The total of the above checks and deposits should equal the bank statement ending balance. The bank statement beginning balance is also shown. The report ends with a reminder to enter a manual check for the bank charges.