There is a Customer file for the customer balance and customer information, such as customer name and address.
The Accounts Receivable controlling account in the general ledger is specified for each customer, so there may be any number of accounts receivable controlling accounts.
Accounts Receivable uses an invoice system for the receivables. Invoices are entered using an invoice data entry screen. The invoice date specifies the period in which the invoice is to be accrued, allowing future invoices to be entered at any time. The customer code entered is automatically checked against the Customer file.
There is an unlimited number of invoice line items for each invoice.
Customer Credits are entered using a separate screen. These credits can be applied to Accounts Receivable invoices when the invoices are paid. These credits can be deferred to future months, if desired.
There are reports for listing the Customer and Invoice files. Invoices can be listed by date, customer, or by invoice line item. A report also lists the Aged Accounts Receivable balances.
The Cash Receipts System is used for recording customer invoice payments. Payments may be made either to specific invoices, or on the customer's account.
The Accounting system is accessed through a series of cascading menus.
The Accounts Receivable System is accessed through various menu options off the main menu bar, as described in section 38.2.