Date
The date of the customer payment represents the month in which the customer payment is included for month end financial reporting. A January date includes the transaction in all January financial reporting.
Cash Receipt Number
Each customer payment is catalogued with a unique identification number within the file system. Once a cash receipt number is used, no other cash receipt within the Cash Receipts System can use the same number.
Bank
Enter the general ledger account, to be used as the bank account for this cash receipt. You may examine the general ledger master file through the validation screen associated with this field.
Amount
Enter the full dollar amount of the customer payment.
Customer
The Customer field is the unique code previously set up when you entered the customer's name, and address in the Customer master file. The Customer must be included within the Customer master file to enter transactions to the customer.
This field has a validation screen associated with it that accesses the Customer master file. If you cannot remember the customer code to enter here, do the following:
1. With the cursor in the Customer field, press the VALID button, (GOLD <F1> key and then press the V key). The customer validation screen is now displayed.
2. Press the QUERY <F2> button and then press the FIND NEXT <F3> button until the desired customer is displayed.
3. Press the GOLD <F1> key and then press the E key to redisplay the Customer Payments screen with the chosen customer code entered into the Customer field.
Name
The Customer's full name, as entered in the Customer Master file, is displayed here once the Customer code is entered.
Balance
The Customer's current balance is displayed in this field. Current balance has no date parameters and includes all transactions entered to the customer to date.
Check Number, Check Date, Bank I.D. Number
These fields are for your in-house reference purposes. This type of information would be useful when checks are lost or when NSF checks are deposited.
Reference
Commercial customers often use internal check numbers that differ from the preprinted check number. This field is used record the customer's internal check number or reference.