Job Id
This is a unique code identifying the job within the record system. This code can be either numeric, alphabetic or a combination of both. The field is 15 positions wide. This manual will use the terms Job Id and Job Id number interchangeably, even though you can enter non-numeric characters. Input to this field is required.
Description
This field is 35 characters wide and is used for a brief narrative describing the Job Id. This description is printed on all job cost reports along with the Job Id number.
Date Closed
The closing date of the job is entered in this field. As long as a job remains open, this field is blank. The Job Costing System accumulates costs to an asset account (work in process) until the job is completed. When a job is completed, entering the closing date of the job in this field indicates that the job is closed. The process, Post Jobs / Work in Process, (accessed from the Select, Job Costing menu), looks for any job that is closed and moves its accumulated costs from the asset account to the income statement. The closing date also represents the accounting period in which the expenses of the closed job are shown.
Customer
You have the option of identifying the job with a customer. The Customer must be part of the customer master file which is set up in the Accounts Receivable module. Enter the customer code, as used in the Accounts Receivable module, in this field. The full name of the customer is displayed in the adjacent field after you enter a valid customer code.
If you cannot remember the customer code, a second screen is provided for searching the customer master file. The screen is displayed by pressing the VALID button (<F1> then the letter V). This allows you to QUERY <F2> and FIND <F3> the desired customer. After the customer has been found, press <F1> then the letter E, to return to the job screen with the customer code filled in.
Work in Process Account
The Work in Process Account is the general ledger asset account in which the costs from the job are accumulated. Costs are accumulated in this account until the job is completed. As long as the job remains open, the costs accumulate in this account.
If you cannot remember the general ledger account to enter here, a second screen is provided for searching the general ledger account master file. The screen is displayed by pressing the VALID button (<F1> then the letter V). This allows you to QUERY <F2> and FIND <F3> the desired general ledger account. After the general ledger account has been found, press <F1> then the letter E, to return to the job screen with the general ledger account code filled in.
Once the job record has been created, the next step is to create activities for that job.