A voucher selection routine that totals which vouchers are to be paid and writes a pre-check file.
The Payroll Payments System is used for writing checks to pay vouchers and for entering manual checks that have been written. It can be accessed from the Data Entry and Reports menu of the main accounting system. The following list outlines the Payroll Payments System features and how they can be chosen from the main menu:
Data Entry
Payroll Payments
Edit pay list
Manual pay checks
Payroll checks
Current payroll list ....... (Print)
Payroll checks by employee
Issued checks by payee
Check Register
Print payroll checks
Bank statement reconciliation
Make payroll pay list ....... (Process)
Mark cancelled checks
Void payroll check
Reports
Payroll Payments
Current payroll list
Payroll checks by employee
Issued checks by payee
Check Register
Print payroll checks
Bank statement reconciliation
The Payroll Payments System includes:
A voucher selection routine that totals which vouchers are to be paid and writes a pre-check file.
The pre-check file may be edited to remove or modify payments to be made. The pre-check file may also be edited to change the checking account used for writing the check.
When checks are printed, they are recorded in a Checks File common to the Accounts Payables System.
There is a data entry screen for entering manual checks (prepaids), and it is quite similar to the payroll vouchers data entry screen. There are an unlimited number of distribution expense items for manual checks.
Checks, either manual or computer generated, may be voided. When a computer check is voided, the vouchers paid by the check become due and payable again. When a manual check is voided, the manual distributions are reversed out.
Cancelled checks returned by the bank are recorded in the Checks File. This facilitates the Bank Statement Reconciliation Report.
The reports in the Payroll Payments System include the pre-check listing, various check register reports (all with multiple checking accounts), and the Bank Statement Reconciliation Report.