The Employee Master File contains personal information (name, address, phone number, etc.) and payroll information (pay rate, number of deductions, social security number, etc.). This information must be in place before any further payroll activity can take place. The Employee Master File can be accessed by selecting Employees and deductions from the Select, Payroll menu. This selection displays the following form:
This is the first screen in a series of four screens. With this screen displayed, you can access the personal information for an employee. As stated earlier, records for all employees must be entered here prior to entering transactions against the employee. Also included on this screen is the field Controlling Acct, which references the Wages Payable account in the General Ledger. If desired, employee wages can be accumulated into a different controlling account for each employee.