Employee Master
This report is an employee name and address list. It is arranged in employee identification code order. The following parameter screen is displayed when this report is selected:
If you wish to list the contents of the Employee Master File for a single employee, enter that employee's code in the Employee ID field. Leave this field blank if you want a listing of all employees.
Employee Deductions
This report lists the payroll information for each employee. The report shows pay rates, frequencies, and deduction information. A parameter screen is displayed that is identical to the one displayed by the Employee master report. As with the previous report, this report can be run for a single employee by entering the employee's code in the Employee ID field. All employees are listed if the Employee ID field is left blank.
Labor Distribution Detail
The labor distribution report shows the labor hours entered for a range of dates. The hours are grouped by employee with each employee's hours sorted by date. The report shows hours worked, actual cost, expense account, and if entered, the charge amount and charge account. The following parameter screen is displayed to select the labor hours to be included on the report:
The date range is determined by the dates entered into the Working Date fields.
For example, to print all labor hours entered between the 1st and 15th of July: enter 070189 in Starting Value field and 071589 in the Ending Value field.
To print all labor hours entered up to July 15: leave the Starting Value field blank and enter 071589 in the Ending Value field
As another example, to print all labor hours entered after the 15th of July: enter 071589 in the Starting Value field and leave the Ending Value field blank.
As with the previous reports, the output of the report can be restricted to one employee by entering an employee code in the Employee ID field.
Once again, the default is to print all employees.
The next two reports, Payroll Vouchers and Payroll Vouchers with Detail, display voucher information. The following parameter screen is displayed to select the vouchers to be shown on the report.
The Voucher Date fields can be used to restrict the vouchers printed in the same manner the range of dates was used in the previous report. The voucher date is the period ending date entered for the voucher. The Voucher fields can be used to restrict the voucher identification codes that are selected for printing. The voucher identification code is a unique code assigned to each voucher. Typically, this Id is some sort of sequence. As with all the previous reports, the voucher reports can select vouchers for a single employee by entering an employee code in the Employee ID field.
As an example, to print all vouchers for employee mcdonj in the third quarter of 1989, make the following entries:
Payroll Vouchers
This report is a listing of the vouchers that correspond to the parameters entered before the report is run. The parameters selected are listed at the top of each page. The vouchers are listed by employee and are arranged by employee Id. The following fields are displayed on the report.
the employee code,
the employee name,
the voucher identifying code,
the start and ending dates of the pay period the voucher pays,
the gross pay,
the net pay,
the amount paid on the voucher,
the amount due,
the pay date,
the totals for voucher amount,
amount paid, and amount due for each employee.
Payroll Vouchers with Detail
This report is just like the previous report, Payroll Vouchers, except that it also incorporates detail information for each voucher. Included in the detail information are the following:
the ledgers and/or journals posted to by the voucher entry,
the accounts posted to in those ledgers and/or journals,
the hours worked if applicable,
the debit or credit amounts posted,
and the deduction code if the detail item was a deduction.
Payroll Register
Payroll registers show employee payroll and the payroll cost for a certain pay date. The payroll register report examines all vouchers with a given pay date. These vouchers are listed by employee showing gross pay, hours, net pay, and employee deductions. At the end of the report, a summary of deductions and employer costs is shown. The following parameter screen is displayed to select the pay date:
A pay date must be entered in the Pay Date of Register field. For example, to print a payroll register for the pay period paid on the 15th of July, enter as follows:
Pay Date of Register 07/15/89
Payroll Register with History
This report is like the previous report, Payroll Register, except that history information is also shown. The report shows quarter-to-date and year-to-date totals both for the individual employee information at the summary information at the end of the report. The parameter screen displayed is identical to the one displayed by the Payroll Register report. As with the previous report, a date must be entered in the Pay Date of Register field to indicate the pay date to be used in printing the report:
941 Quarterly Tax Report
Each quarter of the calendar, the Internal Revenue Service requires that a 941 form be filed. This form basically shows when the tax liabilities for payroll taxes occurred and how the total tax liability was calculated. The Quarterly Tax report gives the information necessary to fill out this report although the information is not quite in the exact format of the 941 form.
To get the information for the correct year and quarter, the following parameter screen is displayed:
The year must be a number like 1989. The quarter must be a number between 1 and 4 inclusive. As an example, to print the 941 report for the third quarter of 1989, the following entries would be made:
For what year? 1989
For what quarter? 3
W2 Forms
This report prints the year-end W2 forms as required by the Internal Revenue Service. All of the vouchers stored in the Payroll System are summarized by employee and printed in the format of the 1989 W2. The following parameter screen is displayed to select the year for the report:
As noted before, all of the vouchers must be present to produce an accurate report.