From the Order Entry System, only non-payroll information can be changed. To change information for a sales representative, first QUERY and FIND the representative. This is done by pressing the QUERY <F2> button and entering the values that identify the representative. Pressing the FIND FIRST <F3> button displays the first matching representative. Each time the FIND NEXT <F3> button is pressed, another matching representative is displayed.
The QUERY and FIND functions search for records in the file by starting at the beginning of the file and proceeding to the end of the file. When the QUERY button <F2> is pressed the first record in the file that matches the search pattern is being queried. When the FIND NEXT button <F3> is pressed the next record in the file that matches the search pattern is displayed.
The QUERY function can be made to start its search with the last matching record by pressing the GOLD key <F1> before pressing the QUERY key <F2>. This means that the last record in the file that matches the search pattern is queried.
The direction of the FIND functions search can also be reversed if the GOLD key <F1> is pressed just before pressing the FIND key <F3>. As was explained above, each time the FIND key <F3> is pressed, the next record in the file that matches the search pattern is displayed. By pressing the GOLD key <F1> before pressing the FIND key <F3> the direction of the search is reversed and the previous matching record is displayed. The GOLD <F1> FIND <F3> keys and the FIND <F3> key can be used to move back and forth in the file.
With the desired sales representative displayed, press the UPDATE <F4> button. After making your changes, press the STORE <F5> button to record the changes.