Entry Id
This is a unique code representing an adjustment. Once this code has been used it cannot be used for any other adjustment. The system uses this code to organize the adjustments within the system. This code can be up to 15 characters long. This code is incremented to the next code in sequence if you are entering numeric codes and more than one adjustment in a session. Input to this field is required.
Entry Date
This is the date on which the adjustment is made. This date determines the period of this adjustment for month end financial reporting. Input to this field is required.
Comment
This is a comment field. Any comment or explanation concerning the adjustment can be made here. The comment can be up to 63 characters long. Input to this field is optional.
The following fields appear on the detail screen:
Debit
Enter yes if this entry is a debit. Enter no if the entry is a credit. Input to this field is required.
Ledger
Enter the appropriate ledger for the adjustment. Only ledgers that have been previously set up are acceptable. The following table lists some of the ledgers most commonly used in making inventory adjustments.
Ledger Code Ledger Name Account
gl General Ledger general ledger account
in Inventory inventory product
jc Job Cost Activity job cost activity
Run report Ledgers and Journals from the Select, System Setup menu to get a complete listing of the ledgers and journals in the system. Input to this field is required.
Account
Enter the appropriate account number for the adjustment entry. Keep in mind that the use of Ledgers and Accounts must be compatible. For example, when entering general ledger account numbers you must use ledger gl. On the other hand when entering a product code you must use ledger in. Input to this field is required.
Amount
Enter the amount of the transaction. Input to this field is required.
Units
Enter the number of units involved in the transaction. Input to this field is optional.