Receiving slip rs0406-01, created for purchase order po0401-01, shows the receipt of 20 vendor units of product 01c055 and, 80 vendor units of product 02c012. In the actual shipment, 2 vendor units of product 01c055 were found to be defective. The decision is made to repair these in house rather than return them. Eight vendor units of product 02c012 were defective. These were rejected and returned to the vendor.
Receiving slips for inventory purchases such as po0401-01, are edited using the menu choice Receiving Slips, on the Receiving menu. The header screen for receiving slip rs0406-01 is shown below.
Both detail items of this receiving slip need to be edited. The first detail item, product 01c055, is displayed below.
The two defectives units are recorded on this screen as follows.
Notice that the Extended Price for the item does not change because the number of vendor units has not changed. The information entered in the Defective field is used on vendor analysis reports.
The other item included on this order, product 02c012, is shown on the next detail screen.
The 8 defective units of product 02c012 were returned to the vendor. The Units field must be decreased by 8 to show that only 72 units were accepted. The freight charge is also decreased. Eight is recorded in both the Defective and Returned fields. These changes are shown below.
Note that these changes have also decreased the Extended Price, Total, and Inventory Units fields.
The total screen is now updated and stored.
The change in the Total Received field reflects the decrease recorded for product 02c012.