The shipping screen (shown below) allows the entry and display of the company's receiving address and other shipping information for a purchase order. Much of the information on this screen is used solely when printing the Purchase Order request form.
The screen is cleared before displaying the shipping screen. Only one screen of shipping information is allowed per order. A description of the fields on this screen follows.
Receiving Location
required, default = same, validated
If this purchase order is to be received at the company's primary receiving location, do either of the following: Type same and press RETURN. The company name and address information associated with the primary receiving location will be displayed in the name and address fields. Alternately, leave the Receiving Location field blank and press the RETURN key. The value, same, is displayed in the Receiving Location field, and the company name and address values associated with the company's primary receiving location will be displayed in the name and address fields.
If the purchase order is to be received at different location, enter the receiving location code here and press the RETURN key. The name and address associated with the receiving code in the master company address file, will be automatically displayed. You may examine the master company address file through the validation screen associated with this field.
Input to this field is required.
Order Required
required, default = today's date
Enter the date you wish to receive the order. If you press RETURN while the field is blank, today's date will be entered.
Input to this field is required.
Name
default associated with receiving location
The name associated with either the company's primary receiving location or an alternate receiving location is displayed here depending on what was entered in the Receiving Location field. This name can be overridden if desired. This name appears on the printed purchase order form sent to the vendor.
Address
default associated with receiving location
The address associated with either the company's primary receiving location or an alternate receiving location, is displayed here depending on what was entered in Receiving Location field. This address can be overridden if appropriate. This address appears on the printed purchase order form sent to the vendor.
City
default associated with receiving location
The city associated with either the company's primary receiving location or an alternate receiving location, is displayed here depending on what was entered in Receiving Location field. This can be overridden if appropriate. This appears on the printed purchase order form sent to the vendor.
State
default associated with receiving location
The state associated with either the company's primary receiving location or an alternate receiving location, is dispalyed here depending on what was entered in Receiving Location field. This can be overridden if appropriate. This appears on the printed purchase order form sent to the vendor.
Country
default associated with receiving location
The country associated with either the company's primary receiving location or an alternate receiving location, is dispalyed here depending on what was entered in Receiving Location field. This can be overridden if appropriate. This appears on the printed purchase order form sent to the vendor.
Zip
default associated with receiving location
The zip code associated with either the company's primary receiving location or an alternate receiving location, is displayed here depending on what was entered in Receiving Location field. This can be overridden if appropraite. This appears on the printed purchase order form sent to the vendor.
Phone
default associated with receiving location
The phone number associated with either the company's primary receiving location or an alternate receiving location, is displayed here depending on what was entered in Receiving Location field. This can be overridden if appropriate. This appears on the printed purchase order form sent to the vendor.
Shipper
optional
Enter the code for the means of shipment, such as Air Mail or UPS. This information appears on the printed purchase order form sent to the vendor.
Input to this field is optional.
Ship Terms
optional
Enter the shipping terms (f.o.b., etc.). The shipping terms appear on the printed purchase order form sent to the vendor.
Input to this field is optional.
Special Instructions
optional
This area is available for any shipping instructions or other comments. Any comments entered here appear on the printed purchase order sent to the vendor.
Input to this field is optional.