The vendor address screen is the final screen of the Purchase Order data entry form. This screen (shown below) allows the entry and display of the vendor's address where the purchase order is to be sent. The information on this screen is used solely when printing the Purchase Order request form.
The screen is cleared before displaying the vendor address screen. Only one vendor address is allowed per order. A description of the fields on this screen follows.
Code
required, default = same, validated
If this purchase order is to be sent to the vendor's address recorded in the vendor master file, do either of the following: Type same and press RETURN. The name and address information recorded in the vendor master file will be displayed in the name and address fields. Alternately, leave the Code field blank and press the RETURN key. The value, same, is displayed in the Code field, and the name and address values entered in the vendor master record will be displayed in the name and address fields.
If the purchase order will be sent to an alternate vendor address, enter the code for the alternate vendor address here and press the RETURN key. The name and address associated with the alternate vendor address code in the vendor addresses file will be automatically displayed. You may examine the vendor addresses file through the validation screen associated with this field.
Input to this field is required.
Name
default associated with vendor address code
The name in the vendor master file or the name associated with the alternate vendor address is displayed here depending on what was entered in the Code field. This name can be overridden if desired. This name appears on the printed purchase order form sent to the vendor.
Address
default associated with vendor address code
The address in the vendor master file or the address associated with the alternate vendor address is displayed here depending on what was entered in the Code field. This address can be overridden if appropriate. This address appears on the printed purchase order form sent to the vendor.
City
default associated with vendor address code
The city in the vendor master file or the city associated with the alternate vendor address is displayed here depending on what was entered in the Code field. This can be overridden if appropriate. This appears on the printed purchase order form sent to the vendor.
State
default associated with vendor address code
The state in the vendor master file or the state associated with the alternate vendor address is displayed here depending on what was entered in the Code field. This can be overridden if appropriate. This appears on the printed purchase order form sent to the vendor.
Country
default associated with vendor address code
The country in the vendor master file or the country associated with the alternate vendor adress is displayed here depending on what was entered in the Code field. This can be overridden if appropriate. This appears on the printed purchase order form sent to the vendor.
Zip
default associated with vendor address code
The zip code in the vendor master file or the zip code associated with the alternate vendor address is displayed here depending on what was entered in the Code field. This can be overridden if appropriate. This appears on the printed purchase order form sent to the vendor.
Phone
default associated with vendor address code
The phone number in the vendor master file or the phone number associated with the alternate vendor address is displayed here depending on what was entered in the Code field. This can be overridden if appropriate. This appears on the printed purchase order form sent to the vendor.