42.4.4 Shipping Screen

The shipping screen (shown below) allows the entry and display of the company's receiving address and other shipping information for a purchase order. It also allows the entry of the sales tax rate and calculates the sales tax and the total purchase order amount. Much of the information on this screen is used solely when printing the Purchase Order request form.

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The screen is cleared before displaying the shipping screen. Only one screen of shipping information is allowed per order. A description of the fields on this screen follows.

Receiving Location

required, default = same, validated

If this purchase order is to be received at the company's primary receiving location, do either of the following: Type same and press RETURN. The company name and address information associated with the primary receiving location will be displayed in the name and address fields. Alternately, leave the Receiving Location field blank and press the RETURN key. The value, same, is displayed in the Receiving Location field, and the company name and address values associated with the company's primary receiving location will be displayed in the name and address fields.

If the purchase order is to be received at different location, enter the receiving location code here and press the RETURN key. The name and address associated with the receiving code in the master company address file, will be automatically displayed. You may examine the master company address file through the validation screen associated with this field.

Input to this field is required.

Order Required

required, default = today's date

Enter the date you wish to receive the order. If you press RETURN while the field is blank, today's date will be entered.

Input to this field is required.

Name

default associated with receiving location

The name associated with either company's primary receiving location or an alternate receiving location is displayed here depending on what was entered in the Receiving Location field. This name can be overridden if desired. This name appears on the printed purchase order form sent to the vendor.

Address

default associated with receiving location

The address associated with either the company's primary receiving location or an alternate receiving location, is displayed here depending on what was entered in Receiving Location field. This address can be overridden if appropriate. This address appears on the printed purchase order form sent to the vendor.

City

default associated with receiving location

The city associated with either the company's primary receiving location or an alternate receiving location, is displayed here depending on what was entered in Receiving Location field. This can be overridden if appropriate. This appears on the printed purchase order form sent to the vendor.

State

default associated with receiving location

The state associated with either the company's primary receiving location or an alternate receiving location, is displayed here depending on what was entered in Receiving Location field. This can be overridden if appropriate. This appears on the printed purchase order form sent to the vendor.

Country

default associated with receiving location

The country associated with either the company's primary receiving location or an alternate receiving location, is displayed here depending on what was entered in Receiving Location field. This can be overridden if appropriate. This appears on the printed purchase order form sent to the vendor.

Zip

default associated with receiving location

The zip code associated with either the company's primary receiving location or an alternate receiving location, is displayed here depending on what was entered in Receiving Location field. This can be overridden if appropriate. This appears on the printed purchase order form sent tot he vendor.

Phone

default associated with receiving location

The phone number associated with either the company's primary receiving location or an alternate receiving location, is displayed here depending on what was entered in Receiving Location field. This can be overridden if appropriate. This appears on the printed purchase order form sent to the vendor.

Shipper

optional

Enter the code for the means of shipment, such as Air Mail or UPS. This information appears on the printed purchase order form sent to the vendor.

Input to this field is optional.

Ship Terms

optional

Enter the shipping terms (f.o.b., etc.). The shipping terms appear on the printed purchase order sent to the vendor.

Input to this field is optional.

Special Instructions

optional

This area is available for any shipping instructions or other comments. Any comments entered here appear on the printed purchase order sent to the vendor.

Input to this field is optional.

Taxable Total

display

This is the sum of the Extended Price values for all the taxable (Taxable = yes) detail line items on this purchase order. It is used along with the Tax Rate to calculate the Sales Tax.

Data entry is not permitted in this field.

Total Items

display

This is the sum of the Extended Price values for all the detail line items on this purchase order. It is used along with the Freight and Sales Tax fields to calculate the total purchase order amount.

Data entry is not permitted in this field.

Tax Rate

default associated with receiving location

The tax rate associated with either the company's primary receiving location or an alternate receiving location, is displayed here depending on what was entered in the Receiving Location field. This tax rate can be overridden if desired.

This value is multiplied by the value in the Total Taxable field to calculate the values in the Sales Tax field.

Freight

display

The value displayed in this field is the total freight amount for the purchase order. It includes all freight amounts wherever they have been entered (detail screen, freight screen). It is used along with the values in the Total Items and Sales Tax fields to calculate the total purchase order amount.

Data entry in this field is not permitted.

Sales Tax

display

The value in this field is the result of multiplying the value in the Taxable Total field by the value in the Tax Rate field. It is added to the values in the Total Items and the Freight fields to produce the total purchase order amount.

Data entry in this field is not permitted.

Total Order

display

This is the total amount of the purchase order. It is the sum of the values in the Total Items, Freight, and Sales Tax fields.

Data entry in this field is not permitted.