The header screen contains general information about the receiving slip. A picture of the header screen is shown below.
This screen is displayed when the Receiving Slips data entry form is first selected from the Data Entry, Receiving menu, or after the total screen is processed. A description of the fields on this screen follows.
Date
required, default = today's date
The date of the receiving slip represents the accounting period in which the cost of the received, is accumulated. Just press the RETURN key while the field is blank to enter today's date.
Input to this field is required.
Receiving Slip
required, auto-increment default
The Receiving Slip field is a unique code used to identify the receiving slip within the receiving file system. Once a receiving slip code is used, no other receiving slip within the receiving file system, can use the same code. It is possible to have the incremental receiving slip numbers displayed when entering a series of receiving slips in a single data entry session. This feature is activated by entering and storing the first receiving slip. On successive slips, leave the Receiving Slip field blank and press the RETURN key. The next receiving slip in sequence is displayed.
Each time the receiving slip screen is accessed from the menu, the first receiving slip code must be entered and stored before this feature will work.
Input to this field is required.
Purchase Order
required, validated
Enter the purchase order being received. This purchase order must be in the purchase order file. The purchase order file may be examined through the validation screen associated with this field.
Input to this field is required.
Vendor
display
This field displays the vendor that was entered for the purchase order in the Purchase Order field.
This field cannot be changed from this screen.
Vendor Rep.
display
This field automatically displays the name of the vendor's representative that was entered in the purchase order screen.
This field cannot be changed from this screen.
Phone
display
This field automatically displays the vendor's phone number.
This phone number is copied from the purchase order, it cannot be changed from this screen
Promised Date
display
This field automatically displays the date you expect to receive this order. It is copied from the Required field in purchase order and cannot be changed from this screen.
Total Amount
display
This is the total amount of the receiving slip. This amount is updated when the total screen is stored.
Data cannot be entered into this field.
Not Yet Vouchered
display
The amount of the receiving slip that has not been vouchered, is displayed in the field. When the receiving slip has been completely vouchered, this field is equal to zero.
Data entry is not allowed on this field.