47.2.2 Detail Screen

The detail screen allows the entry and display of the line items being received. There can be any number of line items. Each receiving line item corresponds to a line item in the related purchase order.

Before attempting to enter or display line items, there must be a receiving slip displayed on the header screen. The screen is cleared before displaying the detail screen. Some of the values from the header screen are copied onto this screen to identify the receiving slip being processed. A picture of the detail screen is shown below.

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This screen is displayed after the header screen is processed. Unlike other detail screens, this screen does not append. Instead, each line item is displayed one by one. A description of the fields on this screen follows.

Receiving Slip

display

The receiving slip number entered in the header is displayed in this field.

Data entry is not allowed in this field.

Purchase Order

display

The purchase order number entered in the header is automatically displayed in this field.

Data entry is not permitted in this field.

Seq No

required, validated

Enter the sequence number of the purchase order detail line item received. To find the sequence number, access the purchase order detail file through the validation screen associated with this field. Once the sequence number is entered, the rest of the information from the purchase order detail record is displayed on the screen.

Input to this field is required.

Vendor Spec.

display

This field automatically displays the vendor specification from the purchase order line item, after the Seq No field has been entered.

Data entry is not permitted in this field.

Vendor Units

display, override

This field automatically displays the vendor units from the purchase order line item, after the Seq No field has been entered.

This field can be updated.

Each

display

This field automatically displays the price per vendor unit from the purchase order line item, after the Seq No field has been entered.

Data entry is not allowed in this field.

Extended Price

display

This field automatically displays the extended price of the line item. It is calculated by multiplying the Vendor Units times Each.

Data entry is not permitted in this field.

Freight

display, override

This field automatically displays the freight charge included in the cost of the line item. This amount is the freight amount entered for this line item on the purchase order.

This amount may be changed if necessary.

Total

display

The amount displayed here is the total cost of the line item. It is calculated by adding the Extended Price to the Freight.

Data entry is not permitted in this field.

Defective

optional

Enter the number of vendor units received that were defective. This field is used on reports.

Data entry is optional.

Returned

optional

Enter the number of vendor units returned to the vendor. The data in this field is used for reporting purposes.

Data entry is optional.

Product

display

This field automatically displays the product code from the purchase order line item, after the Seq No field has been entered.

Data entry is not permitted in this field.

Description

display

This field automatically displays the product description from the purchase order line item, after the Seq No field has been entered.

Data entry is not permitted in this field.

U/M

display

This field automatically displays the unit of measure from the purchase order line item, after the Seq No field is entered.

Data entry is not permitted in this field.

Inventory Units

display

This field displays the number of product units received. It is calculated by multiplying the Vendor Units by U/M.

Data entry in this field is not permitted.