The header screen contains general information about the receiving slip. A picture of the header screen is shown below.
This screen is displayed when the Non-Inventory Receiving Slips data entry form is first selected from the Data Entry, Receiving menu, or after the total screen is processed. A description of the fields on this screen follows.
Date
required, default = today's date
The date of the receiving slip represents the accounting period in which the cost of the items received is accumulated. Press the RETURN key while the field is blank to enter today's date.
Input to this field is required.
Receiving Slip
required, auto-increment default
Each receiving slip must have a unique identifier which is entered and displayed in this field. Once a receiving slip code is used, no other receiving slip within the receiving file system can use the same code ( inventory or non-inventory).
It is possible to have incremental receiving slip numbers displayed when entering a series of receiving slips in a single data entry session. This feature is activated by entering and storing the first receiving slip. On successive slips, leave the Receiving Slip field blank and press the RETURN key. The next receiving slip in sequence is displayed.
Each time the receiving slip screen is accessed from the menu, the first receiving slip code must be entered before this feature will work.
Input to this field is required.
Purchase Order
required, validated
Enter the purchase order being received. This purchase order must be in the purchase order file. A validation screen is provided for this field.
Input to this field is required.
Vendor
display
When a valid purchase order code is entered in the Purchase Order field, this field displays the vendor entered for the purchase order.
This field cannot be changed from this screen.
Vendor Rep.
display
When a valid purchase order code is entered in the Purchase Order field, this field displays the name of the vendor's sales representative entered for the purchase order.
This field cannot be changed from this screen.
Phone
display
When a valid purchase order code is entered in the Purchase Order field, this field displays the vendor's phone number entered for the purchase order.
This field cannot be changed from this screen.
Tax %
display
When a valid purchase order code is entered in the Purchase Order field, this field displays the sales tax rate entered for the purchase order.
This field cannot be changed from this screen.
Promised Date
display
When a valid purchase order code is entered in the Purchase Order field, this field displays the date you expect to receive this order - the Required date in the purchase order.
This field cannot be changed from this screen.
Total Amount
display
This is the total amount of the receiving slip. This amount is updated when the total screen is stored.
Data cannot be entered into this field.
Not Yet Vouchered
display
The amount of the receiving slip that has not been vouchered is displayed in this field. When the receiving slip is first entered, this field equals the total amount of the receiving slip. As vendor invoices are entered (vouchered) for this receiving slip, this field decreases. When the receiving slip has been completely vouchered, this field is equal to zero.
Date entry is not allowed in this field.