The detail screen allows the entry and display of the line items being received. There can be any number of line items. Each receiving line item corresponds to a line item in the related purchase order.
Before attempting to enter or display line items, there must be a receiving slip dispalyed in the header screen. The screen is cleared before displaying the detail screen. Some of the values from the header screen are copied onto this screen to identify the receiving slip being processed. A picture of the detail screen is shown below.
This screen is displayed after the header screen is processed. Unlike other detail screens, this screen does not append. Instead, each line item is displayed one by one. A description of the fields on this screen follows.
Receiving Slip
display
The receiving slip number entered in the header is automatically displayed in this field.
Data entry is not allowed in this field.
Purchase Order
display
The purchase order number entered in the header is automatically displayed in this field.
Data entry is not permitted in this field.
Seq No
required, validated
Enter the sequence number of the purchase order detail line item received. A validation screen is provided to search for valid detail line sequence numbers. The rest of the fields on the screen (except Defective and Returned) are also displayed from the purchase order line item.
Input to this field is required.
Vendor Spec.
display
When a valid sequence number is entered into the Seq No field, this field displays the vendor specification for the purchase order line item.
Data entry is not permitted in this field.
Description
display
When a valid sequence number is entered into the Seq No field, this field displays the description for the purchase order line item.
Data entry is not permitted in this field.
Units
display, override
When a valid sequence number is entered into the Seq No field, this field displays the vendor units for the purchase order line item. This field can be changed to reflect the actual number of units received.
Each
display
When a valid sequence number is entered into the Seq No field, this field displays the price per vendor unit for the purchase order line item.
Data entry is not allowed in this field.
Extended Price
display
This field displays the extended price of the line item. It is calculated by multiplying Units times Each.
Data entry is not permitted in this field.
Tax
display
The tax amount included in the cost of this line item, is displayed here. This amount is calculated by multiplying the Tax % in the header, by the Extended Price. Tax is calculated only if the line item was marked as taxable on the purchase order.
Data entry is not permitted in this field.
Freight
display, override
When a valid sequence number is entered into the Seq No field, this field displays the freight included in the cost of this line item, as entered in the purchase order line item. This amount may be changed to reflect the actual freight charges for this line item.
Total
display
The total cost of this line item is automatically displayed here. It is the sum of the Extended Price, Freight, and Tax fields.
Data entry is not permitted in this field.
Units Defective
optional
If some of the goods received are damaged or defective, the number of vendor units should be entered in this field. The data in this field is used by the receiving analysis reports.
Data entry is optional.
Units Returned
optional
Damaged or defective goods can either be fixed and used, or returned to the vendor. This field records the number of damaged or defective vendor units that are returned. The data in this field is used by the receiving analysis reports.
Data entry is optional.