The detail screen contains the posting information for the entry. Any number of detail postings may be entered. The total of all the debit detail postings must equal the total of all the credit detail postings. Pressing either the EXIT <F8> button or the NEXT <F7> button when the total of debit and credit postings don't match, results in an error message describing the amount of debit or credit required. A picture of the detail screen is shown below.
This screen is displayed after the header screen is processed. The header screen is "frozen" on the display and successive detail screens scoll underneath. A description of the fields on this screen follows.
Debit
required
This field determines whether the posting is a debit entry, or a credit entry. If this entry is a debit amount, a value of yes or y should be entered. Otherwise (the entry is credit), a value of no or n should be entered.
Input to this field is required.
Ledger
required
Each posting entry must reference a ledger or journal, and a record within that ledger or journal. This field allows the entry of the two letter journal identifier. The value entered into this field must be compatible with the value in the Account field. For example, if the Inventory ledger is referenced (in), the Account field must specify an inventory product code. If the Purchases Journal is referenced (pj), the Account field must specify a voucher code.
Input to this field is required.
Account
required, validated
As stated before, each posting entry must reference a ledger or journal, and a record within that ledger or journal. This field allows the entry of the record identifier within the referenced journal. The value of this field must be compatible with the value in the Ledger field. For example, if an inventory product code is entered in this field, the Ledger field value must be in (Inventory Ledger). If a voucher code is entered in this field, the Ledger field must pj (Purchases Journal).
Input to this field is required.
Amount
required
This field allows the entry of the dollar amount to be posted.
Input to this field is required.
Units
optional
This field allows the entry of the number of items to be posted. Usually, when dealing with inventory or job costing, units are needed (but not required) for the various reports within those modules. For other types of tranactions, the units field can be left blank (zero).